Travel Reimbursement

Mastermath Travel Reimbursement Guidelines

To support as many students as possible within our limited budget, please follow these rules:

Public transport card and discounts

• Use a personal Dutch OV-chipkaart for travel. Purchase one here. 

• Get an NS Discount Subscription (‘Dal Voordeel’ or ‘Altijd Voordeel’). Submit the monthly invoice from NS for reimbursement. 

• In September and October, foreign students without a Dutch bank account may use OVpay temporarily. Add personal details in the app while arranging a discount subscription and OV-chipkaart.

Eligibility for reimbursement

• Only Mathematics master’s students actively attending Mastermath courses in the Netherlands can apply.

• Non-Mathematics master’s and PhD students are not eligible.

Travel guidelines

• Reimbursement covers second-class public transport from your home university city to the course venue.

• Travel from another city may be approved if requested in advance (contact@mastermath.nl). Reimbursement is limited to the cost from your home university, so include the eligible amount in the total and add a calculation in the form’s comments.

• Travel within your home university city is not eligible.

Monthly submission limits

• Each reimbursement request must be under €100.

• Submit multiple requests in one month if necessary, ensuring each remains below the €100 limit.

How to request reimbursement

1. Create travel overview: Use your OV-chipkaart or MyNS account to generate travel details wit prices for Mastermath courses. 

2. Separate requests: Split expenses into groups under €100 per form.

3. Use your university e-mail address
   
   

4. Ensure accuracy: Include only Mastermath-related travel. Explain any discrepancies in the form’s comments section.

5. Complete the Reimbursement Form:  Attach required documents (travel overview, subscription invoices).

After submission

• Rejections: Non-compliant forms will be rejected with email notification.

• Processing: Requests are reviewed in the first half of the next month. Approved reimbursements are paid within 8 weeks. If payment is delayed, email us - contact@mastermath.nl.