Travel Reimbursement
Mastermath Travel Reimbursement Guidelines
To support as many students as possible within our limited budget, please follow these rules:
Public transport card and discounts
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Use a personal Dutch OV-chipkaart for travel. Purchase one here.
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Get an NS Discount Subscription (‘Dal Voordeel’ as an example). If you are in doubt about which subscription to select, please contact us. Submit the monthly invoice from NS for reimbursement.
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In September and October, foreign students without a Dutch bank account may use OVpay temporarily. Add personal details in the app while arranging a discount subscription and OV-chipkaart.
Eligibility for reimbursement
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Only Mathematics master’s students actively attending Mastermath courses and not having the Student Travel Product in the Netherlands are eligible for reimbursement.
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Non-Mathematics master’s and PhD students are not eligible.
- Students need to submit their declarations within the same academic year in which the travel has occurred.
Travel guidelines
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Reimbursement covers second-class public transport from your home university city to the course venue.
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Travel from another city may be approved if requested in advance (contact@mastermath.nl). Reimbursement is limited to the cost from your home university, so include the eligible amount in the total and add a calculation in the form’s comments.
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Travel within your home university city is not eligible.
Monthly submission limits
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Each reimbursement request must be under €100.
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Submit multiple requests in one month if necessary, ensuring each remains below the €100 limit.
How to request reimbursement
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Create travel overview: Use your OV-chipkaart or MyNS account to generate travel details wit prices for Mastermath courses.
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Separate requests: Split expenses into groups under €100 per form.
- Use your university e-mail address
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Ensure accuracy: Include only Mastermath-related travel. Explain any discrepancies in the form’s comments section.
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Complete the Reimbursement Form: Attach required documents (travel overview, subscription invoices).
After submission
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Rejections: Non-compliant forms will be rejected with email notification.
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Processing: Requests are reviewed in the first half of the next month. Approved reimbursements are paid within 8 weeks. If payment is delayed, email us - contact@mastermath.nl.